On March 20, 2019, the Harold D. Cooley Library will be celebrating its Go Live Day as it officially joins the NC Cardinal Consortium. Cardinal consists of 141 member libraries throughout North Carolina who are dedicated to expanding access for patrons by sharing resources with other libraries. In preparation for this momentous transition, the library staff has had to perform an inventory of their 20,000+ items as well as a full weeding of outdated materials, and a rebarcode of all items. All of the old library cards have had to be replaced as well. These preparations have been a massive undertaking which has taken ten months to complete. In addition to preparing the collection, the staff has undergone training on how to use the new computer system. Cardinal utilizes a more complex system which will offer patrons more options such as opting in to track circulation history, renewing overdue items online, more advanced search functions, applying for a new library card online, and signing up to receive text alerts for due date notifications. In addition to those new perks, patrons will have access to millions of items statewide for free inter-library loans and these items can be returned at any Cardinal library. Braswell Memorial Library and its Community Partner Libraries will also be joining Cardinal so inter-library loans between our systems will continue.
There are a few things the community needs to know as the HD Cooley Library prepares for the final transfer of data between the two computer systems which will occur from March 18-20, 2019. For those three days, patrons can bring items needing to be returned to the library but we will be unable to renew, check in, or place holds during that time. Fines will not accrue during those three days and patrons will still be able to checkout. There shouldn’t be any interruption to online resources such as ebooks, audiobooks, or accessing NC Live databases. All of the other services will be available as usual- faxing, printing, public computer use, scanning, WiFi, study rooms, making copies, etc. Also, patron pin numbers will change from being related to your street address to being the last four digits of your phone number. Please contact the library if you are unsure of the phone number listed on your account.
When a library joins Cardinal, they are urged to have a period of time up to 60 days before resource sharing with other Cardinal libraries. Emily Enderle (Harold D. Cooley Library Director) and Catie Roche (Braswell Memorial Library Director) in consultation with staff and the Cardinal team, decided not to resource share until April 23, 2019 in order to give staff time to have on-the-job training with the new system and also for any computer system kinks to be worked out. This means that from March 20-April 23, if a patron wants an inter-library loan from another Cardinal library, the patron will need to travel to that library in order to check out the item. From April 23 onwards, inter-library loans will resume and patrons will be able to request items from the other 141 libraries to be sent to HD Cooley Library. It is important to note that when a new item is added to a Cardinal library, it is not available for patrons from another system to request until it has been in its home location for six months. This rule ensures that HD Cooley patrons will have first access to new items purchased by their library.
Lastly, if you have an old library card (one that doesn’t start with 57505….), please come in and get a new card so that you will be able to check out in the Cardinal system. Replacing your old card is free and the library staff is ready to assist you.